Using a Quarterly Business Review to Become a Trusted Business Advisor

Richard Tubb

quarterly review clockA common aspiration of Managed Service Providers (MSP’s) and IT Solution Providers is that they want to be seen by their clients not so much as the “IT Guy”, but more of a “Trusted Business Advisor”.

Someone a client can approach not just to fix the computers, but as someone they actively involve in their business plans.

One of the most effective methods towards this goal is the Quarterly Business Review – or a QBR.


What is a Quarterly Business Review?

A Quarterly Business Review is, as the name suggests, a meeting with your client on a quarterly basis where you discuss their business and how you can support people at meeting

The meeting is not to talk about outstanding Helpdesk tickets, upcoming projects or other issues – this meeting is to talk about your client's business. To understand what is on their horizon, where they want their business to go, and how you can help them.

It also helps educate you to the clients long-term plans, how they see their business going for better, and for worse, and giving you the opportunity to help your client plan for that.

By showing an interest and learning about your clients business, you’ll be taking a huge step towards becoming that Trusted Business Advisor.

Discovering Hidden Opportunities

Although not the goal, invariably the meeting will uncover sales opportunities.

If the client is projecting a good quarter where they will be taking on two new employees – you can speak to that client about the computers, software and licenses that they will need. Often the client hasn’t even considered these things. This helps educate the client that IT requires a planned budget.

buried treasure chestYou can also remind the client of the amount of lead time you’ll need to help them. This helps educate your client of the sufficient notice you require to bring a new employee on-board. It helps reduce those Monday morning ‘phone calls from your client to your Helpdesk where the simple admin task of adding a new user and sourcing and setting up a new PC becomes an ultra urgent task.

Longer term, you can use reports – like those which GFI Max is so very strong at producing – to help the client understand usage trends and to budget for their IT requirements.

If the client is consistently adding two new employees a month, and their server is already consistently running at 70% CPU and 80% capacity of Hard Disk Space – you can use the report to demonstrate in cold, hard numbers that the clients server will soon need upgrading.

You aren’t looking to get that new server signed off at the meeting, but you are helping bring this onto your clients priority lists. At this point you’re not selling anything to the client, you’re helping them solve a very understandable problem.

Make Strategic Alliances

The QBR is also an awesome opportunity to scout out opportunities for your Strategic Alliance partners (a topic we discussed in a recent blog post “Why Building Strategic Alliances can help your MSP business”).two figures shaking hands

Perhaps your client shares with you that they could do with more leads as their sales pipeline is growing dry. You can ask them questions on how their Web-Site is performing for lead generation, and what level of leads they’d like for it to deliver.

An introduction to your Web-Design or SEO Strategic Alliance Partner complete with this information does two things – it makes you a hero to your Strategic Alliance Partner by passing across a truly qualified referral lead, and it solidifies your reputation with your client as someone who is actively looking to help their business even when it doesn’t mean business for you.

Consistency is Key

Whatever form your QBR takes though, undertake them regularly and consistently. Setting a recurring ticket in your PSA, or a recurring reminder in your calendar to schedule a QBR with each client is one way to make sure you’re being consistent in undertaking QBR’s with your clients.

Pretty soon, the regular QBR becomes seen a real value-add to your client, and is a huge step for you to be seen as their Trusted Business Advisor.

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As the former owner of an award winning IT Managed Service Provider, Richard Tubb works with MSP’s to help them increase sales, take on employees and build up relationships with key industry contacts. You don't have to do it alone any more - contact Richard and have a chat about your needs and how he can help you.